City Council Minutes

Defiance City Council Meetings

October 31, 2017

INDEX FOR THE
DEFIANCE CITY COUNCIL MINUTES
OCTOBER 31, 2017
President Ketcham determined the presence of a quorum.
Council met in regular session in the Charles D. Beard Community Room of the Municipal Annex at 7:00 p.m. and opened with the Pledge of Allegiance.
INTRODUCTION OF PERSONS/SPECIAL GUESTS APPEARING BEFORE COUNCIL: NONE
PUBLIC HEARING: NONE
LIAISON MEETING OR REPORTS: NONE
COUNCIL COMMENTS: NONE
PRESIDENT OF COUNCIL REPORT/CONCERNS: NONE
REPORTS OF ADMINISTRATIVE OFFICERS:
Mayor McCann reported as follows: NONE
City Administrator Leonard reported as follows: NONE
City Law Director Williams reported as follows: NONE
Finance Director Lehner reported as follows: NONE
LEGISLATIVE ACTION ON ORDINANCES AND RESOLUTIONS:
THIRD READING: NONE
SECOND AMENDED READING:
(:44-1:39)
AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO CONTRACT WITH VORTEX USA, INC. FOR THE CONSTRUCTION OF IMPROVEMENTS TO BRONSON PARK AND DECLARING AN EMERGENCY
Mr. Williams noted this Ordinance was let lie and amended last week, because of a contract issue, the contract is fine now
Mr. Orzolek made the motion to suspend and call for the question: seconded by Mr. Engel: Roll Call Vote: Lundberg – yes; Engel – yes; Hancock- yes; Krutsch – yes; Waxler – yes; Orzolek – yes; Pierce – yes, the Motion was carried.
Mr. Lundberg made the motion to adopt the Ordinance; seconded by Mrs. Krutsch: Roll Call Vote: Lundberg – yes; Engel – yes; Hancock – yes; Krutsch – yes; Waxler – yes; Orzolek – yes; Pierce – yes, the Motion was carried. President Ketcham declared the Ordinance adopted and it became Ordinance No. 7958
FIRST READING: NONE
CITIZEN CONCERNS: NONE
STUDY SESSION: NONE
2
Motion made by Mr. Lundberg, Mr. Orzolek seconded that the meeting be adjourned; on Voice Vote the meeting was adjourned at 7:04 p.m.
OFFICIAL MINUTES DVD: October 31, 2017; hr. 1:57 minutes
Respectfully submitted,
Lisa Elders
Defiance City Council Clerk
Approval of Index Minutes: , 2017
Attest: , President Mike Ketcham
Attest: , Clerk, Lisa Elders

November 14, 2017

INDEX FOR THE

DEFIANCE CITY COUNCIL MINUTES 

NOVEMBER 14, 2017

President Ketcham determined the presence of a quorum.

President Ketcham called for a Motion to excuse Mr. Orzolek moved by Mr. Hancock, seconded by Mr. Waxler, Voice Vote, Motion Carried.

Council met in regular session in the Charles D. Beard Community Room of the Municipal Annex at 7:00 p.m. and opened with the Pledge of Allegiance.

President Ketcham called for a motion to correct or amend the Index minutes of October 24 & 31, 2017, in hearing none, Index minutes are approved as written.

INTRODUCTION OF PERSONS/SPECIAL GUESTS APPEARING BEFORE COUNCIL:

(:50-11:27)

Joe Braden, West Regional Liaison for Ohio Auditor, presented Mr. Lehner a State Award for a clean City Audit.  Mr. Lehner gave thanks to all who helped

Patrolman Garrett Roth introduced the City’s K9 (Myrko)

PUBLIC HEARING: NONE

LIAISON MEETING OR REPORTS:

(11:52-12:37)

Mr. Engel gave a brief report on the Finance Budget, November 28 will be another Finance Meeting with Water & Sewer

COUNCIL COMMENTS:

(12:43-13:49)

Mrs. Krutsch noted the DCCC had their Ultimate Johnny Cash sponsor and it was a big success.  December 9 the Polar Express will be presented

PRESIDENT OF COUNCIL REPORT/CONCERNS:

(13:51-14:32)

Liquor Permit A NEW 7461440

No meeting next week

REPORTS OF ADMINISTRATIVE OFFICERS:

Mayor McCann reported as follows:

(14:37-21:40)

City is picking up leaves

Vortex is working on the SplashPad

Update on Northtowne Estates

Mayor McCann asked for the appointment of Emma Kirkpatrick to Planning Commission

President Ketcham stated in regards to the appointment of Emma Kirkpatrick to the Planning Commission, shall the consent of Council be giving to the appointment proposed by the Mayor, Voice Vote, Motion Carried.

City Officials met with General Motors plant manager Jeff Bantam and GM Government liaison John Blanchard to discuss operations

City Administrator Leonard reported as follows:

(21:43-22:31)

CSO Report for the weeks of October 30 and November 6

City Law Director Williams reported as follows:  NONE

Finance Director Lehner reported as follows: NONE

LEGISLATIVE ACTION ON ORDINANCES AND RESOLUTIONS:

THIRD READING: NONE

SECOND READING:  NONE

FIRST READING:

(22:57-25:53)

AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO PURCHASE PLAYGROUND EQUIPMENT TO IMPROVE HOLGATE AVENUE PARK AND DECLARING AN EMERGENCY

To improve the Holgate Ave. park

Mr. Engel made the motion to suspend and call for the question: seconded by Mr. Lundberg: Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock- yes; Krutsch – yes; Waxler – yes; Orzolek – absent; Pierce – yes, the Motion was carried.

Mrs. Krutsch made the motion to adopt the Ordinance; seconded by Mr. Hancock: Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock – yes; Krutsch – yes; Waxler – yes; Orzolek – absent; Pierce – yes, the Motion was carried.  President Ketcham declared the Ordinance adopted and it became Ordinance No. 7959

(25:56-28:55)

AN ORDINANCE AUTHORIZING A CONTRACT WITH J & M EXCAVATING, INC., FOR THE CONSTRUCTION OF A CONCRETE PAD, RELOCATION OF TWO FUEL TANKS AND ASSOCIATED DISPENSING EQUIPMENT TO THE CONCRETE PAD AND DECLARING AN EMERGENCY

Construct a concrete pad at 1441 Quality Dr. and relocate two fuel tanks

Mr. Lundberg made the motion to suspend and call for the question: seconded by Mr. Waxler: Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock- yes; Krutsch – yes; Waxler – yes; Orzolek – absent; Pierce – yes, the Motion was carried.

Mr. Engel made the motion to adopt the Ordinance; seconded by Mr. Pierce:  Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock – yes; Krutsch – yes; Waxler – yes; Orzolek – absent; Pierce – yes, the Motion was carried.  President Ketcham declared the Ordinance adopted and it became Ordinance No. 7960

(28:58-31:13)

AN ORDINANCE AUTHORIZING A CONTRACT WITH STRAWSER CONSTRUCTION, INC.

To apply mastic treatment to designated asphalt streets

Mr. Lundberg made the motion to suspend and call for the question: seconded by Mr. Engel: Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock- yes; Krutsch – yes; Waxler – yes; Orzolek – absent; Pierce – yes, the Motion was carried.

Mr. Waxler made the motion to adopt the Ordinance; seconded by Mr. Lundberg:  Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock – yes; Krutsch – yes; Waxler – yes; Orzolek – absent; Pierce – yes, the Motion was carried.  President Ketcham declared the Ordinance adopted and it became Ordinance No. 7961

(31:15-34:24)

AN ORDINANCE AUTHORIZING MONTHLY TRANSFERS OF FUNDS FOR THE CITY OF DEFIANCE, OHIO FOR THE YEAR ENDING DECEMBER 31, 2017

December Transfer

Mr. Engel made the motion to suspend and call for the question: seconded by Mr. Hancock: Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock- yes; Krutsch – yes; Waxler – yes; Orzolek – absent; Pierce – yes, the Motion was carried.

Mr. Hancock made the motion to adopt the Ordinance; seconded by Mr. Waxler:  Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock – yes; Krutsch – yes; Waxler – yes; Orzolek – absent; Pierce – yes, the Motion was carried.  President Ketcham declared the Ordinance adopted and it became Ordinance No. 7962

CITIZEN CONCERNS: NONE

STUDY SESSION: NONE

Motion made by Mr. Lundberg, Mr. Engel seconded that the meeting be adjourned; on Voice Vote the meeting was adjourned at 7:35 p.m.

OFFICIAL MINUTES DVD: November 14, 2017; 34:50 minutes

Respectfully submitted,

Lisa Elders

Defiance City Council Clerk

Approval of Index Minutes:                                            , 2017

Attest:                                                                              , President Mike Ketcham

 

Attest:                                                                              , Clerk, Lisa Elders

November 28, 2017

INDEX FOR THE

DEFIANCE CITY COUNCIL MINUTES 

NOVEMBER 28, 2017

President Pro-Tem Lundberg determined the presence of a quorum.

 

President Pro-Tem Lundberg called for a Motion to excuse Mr. Ketcham moved by Mr. Engel, seconded by Mr. Waxler, Voice Vote, Motion Carried.

 

Council met in regular session in the Charles D. Beard Community Room of the Municipal Annex at 7:00 p.m. and opened with the Pledge of Allegiance.

 

President Pro-Tem Lundberg called for a motion to correct or amend the Index minutes of November 14, 2017, in hearing none, Index minutes are approved as written.

 

INTRODUCTION OF PERSONS/SPECIAL GUESTS APPEARING BEFORE COUNCIL: NONE

 

PUBLIC HEARING: NONE

 

LIAISON MEETING OR REPORTS:

(1:48-2:12)

Mr. Engel noted the 2018 Budget Review was completed today

 

COUNCIL COMMENTS:

(2:18-5:23)

Mrs. Krutsch made announcements from the DCCC on upcoming events

Mr. Hancock asked for an update on the Mighty Tidy Program

 

PRESIDENT OF COUNCIL REPORT/CONCERNS: NONE

 

REPORTS OF ADMINISTRATIVE OFFICERS:

Mayor McCann reported as follows:

(5:24-7:08)

November 29, from 7-9 is an Open House on the East High Project

Update on sewage at the Northtowne Estates

City Administrator Leonard reported as follows:

(7:09-11:19)

Compost Site last day is December 2

CSO Report for the week of November 28

November 29, Coffee with A Cop

Mayor McCann noted Sean O’Donnell will be the new Law Director, starting January 1, 2018

Mr. Waxler asked way there is a lot of flooding at the viaducts

City Law Director Williams reported as follows:  NONE

Finance Director Lehner reported as follows:

(11:23-11:54)

Mr. Lehner noted the 2018 Budget First Reading will be December 5 and Second/Third Reading will be December 12

 

LEGISLATIVE ACTION ON ORDINANCES AND RESOLUTIONS:

THIRD READING: NONE

SECOND READING:  NONE

FIRST READING:

(12:27-29:54)

AN ORDINANCE PROHIBITING THE ESTABLISHMENT AND OPERATION OF MEDICAL MARIJUANA CULTIVATORS, PROCESSORS, AND RETAIL DISPENSARIES WITHIN THE CITY LIMITS

 

Mr. O’Donnell introduced this piece of Legislation

 

Mr. Engel made a motion to Let lie; seconded by Mr. Hancock, voice vote, President Pro-Tem Lundberg stated this Ordinance will come back as a Second Reading.

(29:56-33:25)

AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO AWARD A CONTRACT TO BERGREN ASSOCIATES, INC. TO SUPPLY AND INSTALL TURBIDITY MONITORING EQUIPMENT AT THE WATER TREATMENT PLANT

 

Supply and Install Turbidity Monitoring Equipment at the WTP

 

Mr. Hancock made the motion to suspend and call for the question: seconded by Mrs. Krutsch: Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock- yes; Krutsch – yes; Waxler – yes; Orzolek – yes; Pierce – yes, the Motion was carried.

 

Mr. Engel made the motion to adopt the Ordinance; seconded by Mr. Waxler:  Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock – yes; Krutsch – yes; Waxler – yes; Orzolek – yes; Pierce – yes, the Motion was carried.  President Pro-Tem Lundberg declared the Ordinance adopted and it became Ordinance No. 7963

(33:29-46:15)

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE COMMUNITY IMPROVEMENT CORPORATION OF DEFIANCE COUNTY, INC. AS THE AGENCY OF THE CITY OF DEFIANCE, OHIO FOR INDUSTRIAL, COMMERCIAL, DISTRIBUTION AND RESEARCH DEVELOPMENT AND AUTHORIZING AND CONFIRMING A PLAN FOR SUCH DEVELOPMENT, AND DECLARING AN EMERGENCY

 

Agreement with the CIC as the Agency of the City of Defiance. Nothings has changed, just update on the wording.

Mr. Posey believes there isn’t enough information for Council to pass

 

Mr. Waxler made the motion to suspend and call for the question: seconded by Mr. Orzolek: Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock- yes; Krutsch – yes; Waxler – yes; Orzolek – yes; Pierce – yes, the Motion was carried.

 

Mr. Engel made the motion to adopt the Ordinance; seconded by Mr. Pierce:  Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock – yes; Krutsch – yes; Waxler – yes; Orzolek – yes; Pierce – yes, the Motion was carried.  President Pro-Tem Lundberg declared the Ordinance adopted and it became Ordinance No. 7964

(46:19-50:41)

AN ORDINANCE AMENDING ORDINANCE NO. 7877 PASSED DECEMBER 13, 2016 TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF DEFIANCE, OHIO, DURING THE PERIOD OF JANUARY 1, 2017 THROUGH DECEMBER 31, 2017

 

Appropriation Ordinance

 

Mr. Engel made the motion to suspend and call for the question: seconded by Mr. Orzolek: Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock- yes; Krutsch – yes; Waxler – yes; Orzolek – yes; Pierce – yes, the Motion was carried.

 

Mrs. Krutsch made the motion to adopt the Ordinance; seconded by Mr. Hancock:  Roll Call Vote:  Lundberg – yes; Engel – yes; Hancock – yes; Krutsch – yes; Waxler – yes; Orzolek – yes; Pierce – yes, the Motion was carried.  President Pro-Tem Lundberg declared the Ordinance adopted and it became Ordinance No. 7965

CITIZEN CONCERNS:

(50:53-54:16)

Ron Posey 1917 Darbyshire asked for an update on the Spec. Building

 

STUDY SESSION: NONE

Motion made by Mr. Waxler, Mr. Engel seconded that the meeting be adjourned; on Voice Vote the meeting was adjourned at 7:54 p.m.

 

OFFICIAL MINUTES DVD: November 28, 2017; 54:30 minutes

 

Respectfully submitted,

Lisa Elders

Defiance City Council Clerk

 

Approval of Index Minutes: December 5                       , 2017

 

Attest:   Mike Ketcham                                                   , President Mike Ketcham

 

Attest:   Lisa Elders                                                         , Clerk, Lisa Elders

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